Not Getting Reminders Before Teams Meeting? Check This

Do you keep missing important meetings on Teams because you didn’t get a reminder?

Sadly, I’ve been there too. I know how frustrating it can be to have this happen, and how it can affect your work reputation.

But, don’t worry. You’ve come to the right place to get this issue fixed. I’m sure you won’t ever miss another meeting.

If you’re not getting reminders before a Teams meeting, check your Outlook settings and time zone. Then, please make sure your notifications are enabled and check if Outlook and Microsoft Teams are fully updated.

Keep reading to stop missing your meetings!

#1 Check Your Outlook Settings

As you may already know, Microsoft Teams and Outlook work together to help you stay connected with your team and increase your productivity.

This integration has multiple benefits, such as being reminded before a meeting starts. Sadly, Outlook reminders can stop working quite often.

When this happens, the best thing you can do is check that your reminders are enabled. Follow these simple instructions to do it:

1. Launch Outlook’s desktop app.
2. Click on “File” in the upper-left corner of your screen and select “Options”.
3. Select “Advanced”.
4. Check the “Show reminders” box.
5. Click on “Ok” to save the changes.

But, if the “Show reminders” box was already checked, chances are there’s a problem with a specific meeting. Please follow this guide to check if that’s the case:

Desktop app:

1. Go to your Calendar.
2. Double-click on a meeting.
3. Click on “Reminder” at the top of your screen. If the text box says “None”, please select any option from the drop-down menu- I recommend selecting “5 minutes”.

Mobile app:

1. Go to your calendar and tap on a meeting.
2. Select “Show More”.
3. Tap on the bell icon.
4. Select an alert from the drop-down menu.

#2 Check Your Time Zone

Normally, when users open their Outlook account for the first time, they’re asked to select a time zone.

However, if you missed this step, you may be using the wrong time zone, which can cause multiple issues while trying to set reminders.

But, don’t worry. You can easily check your time zone on Outlook, you’ll just need to:

Desktop app:

1. Click on “File in the upper-left corner of your screen.
2. Select “Options”.
3. Click on “Calendar” and go to “Time Zone”.
4. Make sure you’re using the correct time zone. If you’re not, please change it.
5. Click on “Ok”.

Web-version:

1. Go to your Language and Time settings.
2. Check the time zone. If it’s incorrect, click on “Change”.
3. Click on the correct time zone under “Display My Calendar in Time Zone”.
4. Click on “Save”.

Once you’ve completed the steps above, please make sure the time zone on Outlook matches the one on your device.

Follow this guide to check the time zone on your device:

Windows PC:

1. Go to Settings and select “Privacy”.
2. Click on “Location”.
3. Select “Change” and turn on the switch under “Location access for this device”.
4. Go back to “Settings” and Select “Time & Language”.
5. Click on “Date & Time”. Then, turn on the switch under “Set Time Automatically”.

Mac:

1. Go to the Apple Menu and select “System Preferences” from the drop-down menu.
2. Click on “Date & Time”.
3. Click on the lock icon if it’s locked. Then, go to the time zone tab and check the box next to “Set time zone automatically using current location”.

If you’re using Microsoft Teams and Outlook on your phone, follow these steps to check your time zone:

Android:

1. Open the Clock app. Then, tap on “More” (three dots icon).
2. Select “Settings” and tap on “Change date & time”.
3. Turn on the switch next to “Set time zone automatically”.

Please note that this process may vary depending on your phone’s model.

iPhone:

1. Launch Settings and tap on “General”.
2. Tap on “Date & Time”.
3. Turn on the switch next to “Set Automatically”.

Then, please make sure your device is allowed to use your current location to set the correct time zone.

To do it, you’ll need to go to Settings<Privacy<Location Services<System Services<Turn on the switch next to “Setting Time Zone”.

#3 Enable Your Notifications

Moving on, I’d like us to check the notification settings on your device.

You see, if these are disabled, you won’t receive reminders before a Microsoft Teams meeting starts.

But, don’t worry. Turning on your notifications is really quick and simple, you’ll just need to:

Windows PC:

1. Click on the Windows icon at the bottom of your screen and type “Notifications & Actions”. Then, hit Enter.
2. Scroll down until and turn on the switch next to Outlook.
3. Make sure the “focus assist” mode is disabled.

Mac:

1. Click on the Apple icon at the top of your screen.
2. Select “System Preferences”.
3. Click on “Notifications & Focus”
4. Select Microsoft Outlook and turn on the switch next to “Allow Notifications”.
5. Please make sure the “do not disturb” mode is disabled.

iPhone:

1. Open the Settings menu and tap on “Notifications”.
2. Scroll down until you find Microsoft Outlook.
3. Turn on the switch next to “Allow Notifications”.
4. Open the control center to make sure the “do not disturb” mode is disabled.

Android:

1. Go to the Settings menu and tap on “Notifications”.
2. Select “App Settings” and tap on Microsoft Outlook.
3. Turn on the notifications.
4. If your phone has a focus mode, please disable it.

Once you’ve completed the steps above, you should be able to get reminders before a Teams meeting starts without further trouble.

But, if the issue persists, try updating your apps. Keep reading to learn how to do it.

#4 Update Microsoft Teams and Outlook

As you may already know, your Outlook calendar is synced with Microsoft Teams.

Unfortunately, sometimes bugs and glitches can interfere with the way they work together and cause multiple issues while trying to set reminders or join a meeting.

Normally, Outlook and Teams will automatically install updates while you work. However, sometimes a bad Internet connection can interrupt this process.

Don’t worry, though. You can still manually update both apps. Follow this guide to do it:

Microsoft Teams:

1. Launch Microsoft Teams and click on the three-dots icon next to your profile picture at the top of your screen.
2. Click on “Check for updates”.
3. The app will automatically install any available updates while you work.

Outlook:

1. Open Outlook and click on “File” in the upper-left corner of your screen.
2. Select “Office Account”.
3. Click on “Update Options” and select “Update Now” from the drop-down menu.

Tip: If the Microsoft Teams meeting button is missing from your calendar Outlook, please try this fix.

Conclusion

There’s nothing more annoying than missing an important meeting on Teams because you didn’t get a reminder. It can make us look bad in front of our coworkers.

Hopefully, with the help of the 4 simple fixes above, you’ll be able to leave this situation in the past.

If you take anything away, remember that the best way to solve the issue is by checking your Outlook Settings and time zone. Moreover, enabling your notifications and updating Microsoft Teams and Outlook should also do the trick.

Thank you so much for taking the time to read this article. If you ever experience a different issue while using Teams or other collaboration platforms, don’t forget to check out our site. We love helping people tackle all sorts of tech issues.

Have a wonderful day!